NR RT/D/P/005 ISSUE 3A PDF

The procedure specifies the arrangements for the distribution of controlled documents:-

• within and between all Railtrack HQ Directorates & Solicitor and Secretary's Department, and from them to the Zones.

• from Zones to HQ Directorates/Departments or between Zones.

The procedure does not cover:-

• the distribution of controlled documents for issue to external organisations outside Railtrack PLC. Where this is required, the despatcher must make suitable arrangements direct with the intended recipient.

• the personal issue and recording to named individuals of personalised information such as job description and safety responsibility statement. Each Director and the Solicitor and Secretary must make suitable arrangements to record and control such issues.

• the personal issue of the Rule Book, appendices and associated Signalling Regulations, Working Manuals, Track Safety handbook, Electrified Working Instructions and zonally produced operating documents.

• the distribution of Railway Group Standards controlled by the Railtrack Safety and Standards Directorate.

Exceptionally, by agreement with the Document Control Manager, this procedure may be used for the distribution of other than Controlled Documents whose distribution and receipt is to be recorded. In such cases clause 8.1 will not apply.

Purpose

To ensure that documents which require to be controlled are distributed to their intended recipients, and records are kept of the distribution.