NR RT/D/P/090 ISSUE 1 PDF

Periodic accounts must be checked and proved at two levels by Reviewers:

• by the Commercial Representative of the Zone or Contract Area as part of the regular assessment and approval of all Contractor's periodic accounts.

• by a resource secured by Railtrack Headquarters (HQ Team) specifically for the function. The purpose of the HQ Team review is to assist the Zone's checking process, to undertake random independent reviews, to share information on typical problems by circulation of reports, and to promote best practice. These reviews will be undertaken at arbitrary intervals, but will include at least one detailed visit to each Contract Area per annum.

The detailed methods to be used by Reviewers for checking periodic accounts are described in Section 4 below.

A separate Railtrack Procedure will provide guidance on the overall management and reporting of costs. (n.b. This Procedure is currently being drafted.)

Purpose

This Procedure sets out the the process to be used by Railtrack representatives (the Reviewers) when checking periodic accounts submitted by Contractors in accordance with condition 35 of the IMC 2000 Conditions of Contract (CoC).

This process does not relieve the Contractor of his obligation to "certify that each periodic account accurately reflects the resources engaged in the Works" in accordance with condition 35.5 of the CoC.

Where there is a discrepancy between this Procedure and the Contract provisions, the CoC shall take precedence.